A basic and ongoing need for collegial bodies is to ensure the security of data and the availability of resources. Moreover, cybersecurity has become one of the main means of achieving business goals and has ceased to be a matter of compliance with regulatory requirements. Here is more about encryption and access control in board software.
Board software for complex security of corporate data
For group and corporate systems, the requirements for operation and data safety reliability are significantly increased. These properties are provided by maintaining the integrity of data, links, and transactions in the database servers. The most significant feature of an integrated information system should be the expansion of the automation loop to obtain a closed, automated system that can flexibly and quickly rebuild the principles of its functioning.
Every board deals with arrays of confidential documents. Documents are both evidence of the business activity of organizations and information assets. They differ from other information resources in that they have an evidentiary role (legally significant) and are based on metadata when performing business transactions. Regardless of form or structure, the boards of directors’ records are evidence of activity when they meet the characteristics of authenticity, validity, integrity, and usability. In the modern world, the intensity of creating documented information is so great. The losses associated with the risk of untimely and poor-quality decisions are so significant that their importance for federal executive authorities and business is becoming paramount. At the same time, the level of professionalism of specialists in business administration and document management within the digital economy acquires a key role. It is aimed at building and maintaining a secure organization’s document systems. So, here you can read about board room software security measures and their common principles.
Robust security measures in a board software
The most critical security measures realized in board software are:
- Encryption
Encryption in board software is a form of encryption native to the cloud, meaning it is explicitly designed to protect data stored in the cloud. Encryption mechanisms are used to ensure data security. For example, providers encrypt data when it is transferred to cloud applications or storage, which prevents unauthorized users from gaining access to this data. Š£ncryption technologies protect confidential information during its transmission and storage based on standards and regulations. Encrypted data will be unreadable if the user does not have an encryption key for it – in this form, they are useless for an attacker, even if they became his prey when stolen, hacked, or lost.
· Access data control
Different users can work with the same documents in the board software. The document card usually contains the attribute Responsible or Manager to see which users created a particular document. In some situations, the board members do not want users to see (or even correct) documents created by others. For this purpose, access data control function was designed. Access control is a security technique that can be used to regulate granting rights to use information environment resources. Access control system performs identification, authentication, and authorization, i.e., they evaluate credentials, passwords, tokens, or user-provided biometrics for legitimacy and then grant certain granular access rights based on policies approved by the company.